SECTION E – MEETINGS
The newly elected Council shall meet at the close of the annual meeting of the House of Delegates. The Council and Executive Committee shall meet at regular intervals at times and places that shall be fixed by the president with the approval of the Council. Twenty-five percent of the members of the Council in writing may require the president to call a special meeting for such time and place as he shall designate, to be held within ten days of his receipt of such notice.
The notices of the regular meetings of the Council shall state the date, place, hour, and shall be by direct communication to each member not less than ten nor more than fifty days before a meeting.
The affidavit of mailing by the secretary of the Medical Society of the State of New York to the last recorded address or email of the Council member shall be deemed sufficient proof of the service on each and every Council member for any and all purposes.
Council members must receive at least three days’ notice by direct communication from the State Society’s office of a special meeting, which shall state the date, place, hour, and items of business that will be considered.
A quorum shall consist of 14 members of the Council.
The following shall be the order of business at meetings of the Council, which may be altered by the President with the consent of the Council:
- Calling the meeting to order
- Roll call
- Reading of minutes
- Communications
- Report of the Executive Committee
- Report of the president
- Report of the secretary
- Report of the treasurer
- Report of the chairman of the Board of Trustees
- Reports of councilors
- Report of the executive vice-president
- Reports of commissions and committees
- Unfinished business
- New business
- Adjournment
Any one or more members of the Council, the Board of Trustees or any committee of the House of Delegates, the Council or the Board of Trustees may participate in a meeting of such Council, Board of Trustees or committee by means of a conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at the meeting.
Meetings may be held by electronic means or media. In order for the Council to meet by means of a conference telephone, the president of the Medical Society of the State of New York must call such meeting. In order for the Board of Trustees or any committee to meet by means of a conference telephone, the chairman of the respective Board or committee must request such meeting by conference telephone and such request must be approved by the president of the Medical Society of the State of New York.
The quorum required for a meeting by means of a conference telephone shall be the same quorum that the body would be required to have in a regular meeting of such body. Any action taken by conference telephone must be reported to the Council at its next regularly scheduled meeting.
