SECTION C – MEETINGS
  1. Annual Meeting of The House of Delegates

There shall be an annual meeting of the House of Delegates of the Medical Society of the State of New York to be held at a time and place designated by the House of Delegates or by the Council.

The annual meeting of the Medical Society of the State of New York and the annual meeting of the House of Delegates shall be held at the call of the speaker.

The sessions of the House of Delegates may be adjourned from time to time as may be necessary.  At least 30 days before the annual meeting of the House of Delegates, the speaker shall announce a schedule of the adjourned sessions of the House of Delegates.  This schedule may be amended by the House of Delegates during its meeting.

Resolutions may be submitted to the House of Delegates only by members of the House of Delegates as individuals, or by component county medical societies, district branches, specialty society delegates, the organized medical staff delegate, the young physician section delegates, the resident and fellow section delegates, medical student section delegates, medical school delegates and MSSNY Committees.

Resolutions to be presented to the House of Delegates shall be forwarded to the speaker at least thirty days in advance of the annual meeting of the House of Delegates, with the exception of resolutions submitted by any section whose annual meeting is held 30 days prior to the meeting of the House of Delegates.

Resolutions may be presented by a voting delegate any time prior to the final day of the annual meeting of the House of Delegates but will be accepted for consideration by the House of Delegates only upon two-thirds vote of delegates present and voting.

Resolutions of an emergency nature presented by voting delegates on the final day of the annual meeting of the House of Delegates shall be referred by the speaker to an appropriate reference committee, which shall then report to the House as to whether the matter involved is or is not of an emergency nature.  If the reference committee reports that the matter is of an emergency nature, it shall be presented to the House without further consideration by a reference committee.  Favorable action shall require the affirmative vote of three-fourths of all delegates present and voting.  If the reference committee reports that the matter is not of an emergency nature, the speaker shall defer its introduction until the next annual meeting of the House of Delegates.

Special meetings of the House of Delegates shall be called by the speaker on the request in writing by 25 percent of the duly accredited delegates of the previous annual meeting of the House, or at the request of the Council; and in case of the failure, inability, or refusal of the speaker to act, such meetings may be called by a notice thereof subscribed by 25 percent of duly accredited delegates.

The notices of the annual and special meetings of the House of Delegates shall state the date, place, hour, and items of business that will be considered.  These shall be directly communicated by email or other means to each delegate not less than ten nor more than fifty days before such a meeting.

Publication of the notice of the annual meeting in the official publication of the Medical Society of the State of New York and its website shall be considered as complying with this provision.

The affidavit of mailing by the secretary of the Medical Society of the State of New York to the last recorded address of the delegate shall be deemed sufficient proof of the service on each and every delegate for any and all purposes.

A quorum shall consist of 100 members of the House of Delegates.

The following shall be the order of business at the sessions of the House of Delegates:

    1. Calling the meeting to order
    2. Invocation
    3. National Anthem
    4. Report of Reference Committee on Credentials
    5. Report by the secretary as to the presence or absence of a quorum
    6. Remarks by the Speaker
    7. Reading of the minutes of the previous meeting by title
    8. Address by the President
    9. Report of House Committee on Bylaws
    10. Report of the Judicial Council
    11. Reports of Council commissions and committees
    12. Report of the Secretary
    13. Report of the Treasurer
    14. Report of the Board of Trustees
    15. Report of the Executive Vice-President
    16. Reports of district branches
    17. Reports of special committees
    18. Reports of reference committees
    19. Elections
    20. Recess for annual meeting of the State Society
    21. Unfinished business
    22. New business
    23. Adjournment

This order of business may be altered by the speaker with the approval of the House of Delegates and may be suspended by two-thirds vote of the House.

No delegate shall speak on any question before the House of Delegates for longer than five minutes nor more than once on any subject except by the consent to a majority vote of the House.

The rules contained in the current edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure shall govern the House of Delegates in all cases in which they are not inconsistent or in conflict with the Bylaws of the Medical Society of the State of New York or the standing or special rules of the House of Delegates.

  1. Annual Meeting of The Medical Society of The State of New York

The Medical Society of the State of New York shall hold its annual meeting at the last scheduled session of the House of Delegates, while the House is recessed following the annual elections.  The president shall preside at this annual meeting of the State Society, which shall include the induction of the incoming president.  The incoming president shall deliver an inaugural address at the annual meeting of the State Society.

Following the adjournment of the annual meeting, the House of Delegates shall reconvene to complete its agenda and receive the report of the tellers.

Each member in attendance at the annual meetings of the Medical Society of the State of New York shall enter his name and the name of the component county medical society to which the member belongs in a register to be kept by the secretary of the State Society for that purpose.  No member shall take part in any of the proceedings of such convention until said member shall have complied herewith.

No address or paper before the Medical Society of the State of New York, except those of the president and president-elect, shall occupy more than twenty minutes in its delivery.

The following shall be the order of business at the annual meeting of the Medical Society of the State of New York:

    1. Calling the State Society to order
    2. Induction of incoming president
    3. Inaugural address by incoming president
    4. Adjournment

The rules contained in the current edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure shall govern the Medical Society of the State of New York in all cases in which they are not inconsistent or in conflict with the Bylaws of the State Society.

  1. Special Meetings

Special meetings of the Medical Society of the State of New York shall be called by the president on the request in writing of members entitled to cast ten percent of the total number of votes entitled to be cast at such meeting.

Such request must specify the date and month of such meeting, which shall not be less than two nor more than three months from the date of such written demand.  The president of the Society upon receiving the written request shall direct the secretary to promptly give notice of such meeting.  If the secretary shall fail to give such notice within five business days of such request, any member signing such request may give the required notice.

Bylaws