SECTION C – MEETINGS
The Board of Trustees shall meet immediately at the close of the annual meeting of the House of Delegates, and shall organize under the temporary chairmanship of the member senior in service on the Board, elect a permanent chairman, and fix the time and place of its regular meetings. Should two trustees have similar seniority, choice between them for temporary chairmanship shall be by lot.
The Board of Trustees shall meet at least bimonthly, except in July and August.
The notices of the regular and special meetings of the Board of Trustees shall state the date, place, and hour and shall be mailed first class postpaid or emailed to each member not less than ten nor more than fifty days before a regular meeting and at least five days before a special meeting.
The affidavit of mailing by the secretary of the Medical Society of the State of New York to the last recorded address, or electronic verification of service, of the trustee shall be deemed sufficient proof of the service on each and every trustee for any and all purposes.
Any three members of the Board of Trustees may require the chairman to call a special meeting at the office of the Medical Society of the State of New York for such time as shall be designated by them in writing or electronic means.
A quorum shall consist of four members of the Board of Trustees.
The following shall be the order of business at the meetings of the Board of Trustees, which may be altered by the chairman with the approval of the Board:
- Calling the meeting to order
- Roll call by the secretary
- Reading of minutes
- Communications
- Reports
- Unfinished business
- New business
- Adjournment
